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Privacy Policy

IBL People One — Employee Self-Service App
Last updated: 28 September 2026

This policy explains how IBL Group ("IBL", "we", "us") collects, uses and protects personal information in IBL People One — the employee self-service portal at iblpeopleone.com and its Android and iOS apps (together, the "App").

1. Who the App is for

The App is for employees of IBL Group and its companies. Accounts are created by your employer; the App does not offer public sign-up. It is not intended for anyone under 18.

2. Information we collect

  • Account and employment information — your name, work email, employee ID, company, department, designation and other HR records held by your employer.
  • Requests you submit — leave, attendance regularization, expenses, loans and advances, provident fund and other requests, including any attachments.
  • Location — your device's location is read only when you check in or check out, to confirm you are at an approved work location. It is not tracked in the background.
  • Face data (attendance) — if your employer uses face attendance, a photo is captured when you check in or out, and a numerical face template is stored to verify that it is you. It is used only for attendance verification.
  • Camera, photos and files — only the images and files you choose to take or upload (for example receipts, documents or a profile picture).
  • Microphone — only when you choose to record audio, such as a voice message or a spoken question to the assistant.
  • Messages and assistant conversations — messages you send in the App's chat and questions you ask the "Ask IBL" assistant.
  • Device information — a push notification token and basic device type (Android or iOS), so we can send you notifications.

3. How we use it

  • To provide the App's HR services: attendance, leave, expenses, approvals, payroll-related requests, announcements and internal communication.
  • To verify attendance (location and, where enabled, face verification).
  • To send notifications about your requests, approvals and company updates.
  • To keep the App secure and to fix problems.

We do not sell your personal information, show advertising, or use your data to track you across other apps or websites.

4. Sharing

Your information is shared only as needed to run the App:

  • Your employer — managers and HR staff who handle your requests, within their role.
  • Notification services — Google Firebase Cloud Messaging and Apple Push Notification service receive your device token and the notification text in order to deliver notifications.
  • Sign-in provider — if you choose "Microsoft Login", Microsoft authenticates you under its own privacy policy.
  • Legal requirements — where required by law or a lawful request.

App data, including assistant conversations and voice transcription, is processed on servers operated by or for IBL.

5. Security

All data is sent over encrypted connections (HTTPS). Access is limited by role, and staff see only what their responsibilities require.

6. Retention

We keep your information for as long as you are employed and afterwards only for as long as required by law or company record-keeping policy. Face templates are removed when they are no longer needed for attendance.

7. Your choices and rights

  • You can allow or deny location, camera, photos, microphone and notification access at any time in your phone's settings. Some features, such as attendance check-in, will not work without them.
  • You can ask to see, correct or delete your personal information, or to delete your App account, by contacting your HR department or emailing usama.mumtaz@iblgrp.com. Some records may have to be kept where the law requires it.

8. Changes to this policy

We may update this policy. The latest version is always available on this page, with the date it was last updated.

9. Contact

IBL Group
Email: usama.mumtaz@iblgrp.com
Website: iblpeopleone.com